Public consultation report

What it produces

Report of the public consultation or community meeting: purpose and context, participants or sectors represented, main concerns and proposals grouped by topic, the institution’s answers and commitments, points of consensus and disagreement, and next steps.

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Example result

Fictional data. With your recording, every fact links to the minute it was said.

Report on the Villa Nueva Central Park consultation

Purpose and context

Gather residents’ views on the park redesign before approving the final project. 64 people took part.

Groups represented

Residents’ association
Business owners’ association
Youth sports league
Older people from the day center

Concerns and proposals

Topic	What they raised
Safety	Poor lighting at night; it came up most often 00:24:10.
Trees	Opposition to cutting down the large trees on the north side 00:41:30.

Responses and commitments

The Public Works Department commits to LED lighting and to keeping the trees on the north side 01:02:15.

Agreement and disagreement

There was agreement on lighting and trees, and disagreement on the park’s closing time 01:10:40.

Board or council minutes

Formal minutes of the board or council session: type and number of the session, date, time and place if mentioned; attendees and quorum; approval of the agenda and of the previous minutes; discussion of each agenda item with the relevant remarks; resolutions and agreements, with the voting results if mentioned; assignments with the person responsible and deadline; and closing time if mentioned.

Document
Inter-agency meeting notes

Notes of the meeting between institutions: institutions and representatives present, purpose, topics discussed, each institution’s position on the key topics, agreements reached, each institution’s commitments with the person responsible and deadline, and pending topics.

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