Inter-agency meeting notes

What it produces

Notes of the meeting between institutions: institutions and representatives present, purpose, topics discussed, each institution’s position on the key topics, agreements reached, each institution’s commitments with the person responsible and deadline, and pending topics.

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Example result

Fictional data. With your recording, every fact links to the minute it was said.

Meeting notes: Central Avenue works

Organizations present

Traffic Department (Pedro Salas), Water Utility (Lucía Rojas) and City Council (Andrés Mora).

Each organization’s position

Organization	Position
Water Utility	Needs to close two lanes for six weeks 00:06:20.
Traffic Department	Only accepts closures from 20:00 to 5:00 00:11:45.
City Council	Asks to combine the works with the resurfacing 00:15:05.

Agreements

Night closures, with resurfacing in the same stage 00:31:40.

Commitments

Organization	Commitment	Due
Water Utility	Send the adjusted schedule	October 15
City Council	Confirm the resurfacing funds	October 22

Board or council minutes

Formal minutes of the board or council session: type and number of the session, date, time and place if mentioned; attendees and quorum; approval of the agenda and of the previous minutes; discussion of each agenda item with the relevant remarks; resolutions and agreements, with the voting results if mentioned; assignments with the person responsible and deadline; and closing time if mentioned.

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Public consultation report

Report of the public consultation or community meeting: purpose and context, participants or sectors represented, main concerns and proposals grouped by topic, the institution’s answers and commitments, points of consensus and disagreement, and next steps.

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