Meeting minutes

For any work meeting: who attended, what was discussed, what was agreed and who is in charge of each task.

Free, no sign-up. Opens in Word, Google Docs or LibreOffice.

What must not be left out

What anyone reading or signing the minutes will check.

Date, time and place: without them the minutes are no record at all.
The list of attendees, and who sent apologies.
Decisions written as decisions, not topics: “Approved…”, not “We talked about…”.
Each task with a single owner and a date.
What was left open, so it doesn’t get lost between one meeting and the next.

Fictional data, so you can see how each section turns out.

Annual plan. Ana Ríos reported that the plan is 72% complete and that two projects are delayed by the equipment purchase.

Budget. Luis Pérez presented spending to September (81%) and proposed moving unused travel funds to training.

Year-end campaign. Marta Gil proposed launching it on December 1, with social media and radio pieces.

Task	Owner	Due
Send the fund transfer request	Luis Pérez	October 20
Prepare the campaign calendar	Marta Gil	October 31
Reschedule the equipment purchase	Ana Ríos	October 25

The delay in the equipment purchase will be reviewed at the next meeting, with Technology present.

ChairMinute taker

Board meeting minutes

For formal meetings of boards, councils and committees: quorum, agenda, resolutions and votes.

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Inter-agency meeting notes

For meetings between organizations: who represents each one, what position they brought and what they commit to.

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Public consultation minutes

For consultations and community meetings: who took part, what concerns and proposals came up and how the organization responded.

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Team meeting notes

For the weekly meeting: where each topic stands, what was decided and who does what before the next one.

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Community assembly minutes

For residents’ meetings, community councils, cooperatives and associations: attendance, quorum, votes and agreements.

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